Timesheet Approvals

Configurable Approvals

  • Multi-level configurable approval workflow.
  • Fallback routing when someone is unavailable.
  • Time locks and a full audit trail to close periods with confidence.
eHour approvals dashboard

Approval workflows that fit how you work

Use project manager sign-off, multi-level chains, or custom reviewers.

Approvals are designed to flow smoothly, without piling everything into one person’s inbox.

Features

Multi-level approval chain with manager, finance and director

Flexible approval chains

Project-based or custom approvals Let project managers approve time for their own projects, or define custom approval chains with specific reviewers. Match approvals to real ownership and responsibilities.

Multi-level approvals Route timesheets through multiple steps, for example team lead, then project manager, then finance. Fully configurable.

Weekly and monthly approval cycles with approve and deny actions

Approvals do not get stuck

Keep approvals moving, even when people are out.

Multiple reviewers per step Assign more than one reviewer to an approval step. If one person is unavailable, another can approve. No single point of failure and no waiting on one person.

Automated reminders Submitters get reminders to complete timesheets. Reviewers get reminders to approve. Less chasing at month-end.

Mobile notification reminding to submit timesheets

Close the books, keep the record

Once a period is closed, it stays closed.

Time locks Close periods so last month remains unchanged. No accidental edits and no changes after invoicing.

Full audit trail Every submission, approval, rejection, and edit is logged with who did it and when. A complete record for audits and compliance.

Approval Features

Flexible workflows, automatic routing, and complete audit control.

Multi-Level Approvals

Route timesheets through multiple approvers. Team lead, PM, finance - in any order you need.

Fallback Routing

Approvers out? Timesheets route to the next person automatically. No bottlenecks.

Time Locks

Close periods and prevent edits. Last month stays closed.

ISO 27001 Certified

Independently audited security. International standards for protecting your timesheet data.

EU Hosted & GDPR

Your data stays in Europe. Fully GDPR compliant. No activity tracking, no surveillance.

SSO and SCIM

Microsoft Entra ID and Google SSO with SCIM provisioning for automatic user management.

What do our users say?

I love how intuitive and adaptable eHour is, with plenty of ready-made reports that are easy to customize. The support team is quick to respond and truly committed to finding solutions. The constant improvements and new features are a great bonus.
Inga Kuncaitė

Inga Kuncaitė

Reiz Tech

Approvals that keep moving

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Frequently Asked Questions

Can I set up multi-level approval chains?
Yes. Approval chains are fully configurable. Route timesheets through multiple approvers in any order - team lead first, then finance, for example. Each approver sees only the timesheets waiting for them.

What happens when an approver is on holiday?
Assign multiple reviewers to each approval step. If one reviewer is out, another can approve. No single point of failure.

Can project managers approve time on their own projects?
Yes. PM-based approval routes timesheets to whoever manages that project. The approval flow can also be overridden for individual users when needed.

Are there automated reminders?
Yes. eHour sends automatic reminders to submitters who haven't submitted and reviewers who have timesheets waiting. Configure timing and frequency.

Can I require weekly or monthly approvals?
Yes. Configure approval requests on a weekly or monthly basis. Teams can submit and approve every week, or collect a full month before triggering the approval flow.

Can I lock closed periods?
Approved and pending timesheets are automatically locked from modification. Admins can also lock entire periods manually - useful for payroll and month-end close.

Is there an audit trail?
Yes. Every submission, approval, edit, and rejection is logged with the user and timestamp. Full compliance record for internal audits or client reviews.